Medical Education Coordinator I

Medical Education · Colton, California
Department Medical Education
Employment Type Staff-FT
Minimum Experience Mid-level
Compensation $24.03/hr - $28.85/hr.

Position Purpose

In this role, you will be the main point of contact for the medical students and will partner with subject matter experts, staff, and faculty in various disciplines to develop instructional content and supporting materials for course development, course maintenance and course revisions. You will ensure course and program content meet both academic and design standards set forth by the school.


In partnership with faculty and the Senior Associate Dean of Curriculum, this role will play a key role in ensuring all aspects of the medical education curriculum are delivered in the highest quality fashion and ensuring the delivery of outstanding customer service to faculty, staff, and students.


Information provided below is a general description of responsibilities; it is not intended to provide an all-inclusive list of responsibilities and may change depending on the needs of CUSM.


Essential Functions

  • Provide support with the coordination of the undergraduate medical courses: 1st, 2nd, 3rd, 4th year students and/or fourth-year elective sub-internships, undergraduate electives.
  • Assists in the day-to-day operational activities and events managed by Med Education Office such as class and clinical rotation scheduling, tracking 4th year elective and Sub-Internship schedules, communicating with clinical sites,
  • Tracks & evaluates student educational progression towards graduation (auditing credits)
  • Promotes teamwork and provides a sense of leadership by participating in various integral committees with the department and the institution.
  • Implements processes and systems.
  • Assists in developing complex schedules for medical students
  • Assists with onboarding, credentialing, collecting evaluation and assessments and other requirements
  • Prepares a variety of documentation associated with program operations; distributes documentation or retains records as appropriate. Maintains files of program records.
  • Special projects and other duties as assigned, to ensure that CUSM is a quality program.
  • Knowledge of basic math to compile and construct tables, charts, and graphs
  • Ability to travel and work a flexible schedule, including occasional weekend days and evenings, as needed. Ability to work remotely and in the office as required.
  • Other duties as assigned.
  • Knowledge of, or experience working in web or cloud-based business environments.

Skills and Abilities

  •  Must be team-oriented, can multi-task, and have excellent organizational skills, analytical, and demonstrated attention to detail.
  • Advanced Skills in judgment, decision-making and problem-solving, logistical arrangements
  • Demonstrates professional behavior by exhibiting sound work habits, having thorough knowledge of policies/procedures, employing proper communication between programs and departments.
  • Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
  • Ability to generate computer reports, checking for errors, correcting, and submitting accurate reports.
  • Ability to set priorities among competing demands, with appropriate flexibility to accommodate frequent interruptions and adjust priorities
  • Demonstrated skill in interpreting policy and procedures related to the position and keeping others informed.
  • Skills in organizing resources. Must effectively prioritize assignments to complete work in a timely and accurate manner under pressure of deadlines, and with frequent interruptions and competing priorities.
  • Ability to handle sensitive documents and matters with discretion

Job Requirements – Minimum qualifications·        

  • Associates degree
  • 1-2 years’ experience in an office environment
  • Satisfactory combination of experience and education
  • Demonstrated skill in effectively using a computer and applications such as Microsoft Office (Outlook, Word, Excel, Access, and Power Point.)


Desirable Qualifications

  •  Bachelor’s degree
  • Working in Higher education
  • Working Medical education
  • Familiarity of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). This law applies to all schools that receive funds under an applicable program of the U.S. Department of Education

Working Environment

  • General Office Environment
  • Attendance at certain periodic evening or weekend events is required.

Physical Demands

  • Occasional lifting, carrying, bending, pushing and/or
  • Significant fine finger dexterity
  • Sitting – 75%
  • Walking – 15%
  • Standing – 10%

Thank You

Your application was submitted successfully.

  • Location
    Colton, California
  • Department
    Medical Education
  • Employment Type
  • Minimum Experience
  • Compensation
    $24.03/hr - $28.85/hr.